About Smallpdf
Smallpdf and PDFtools are industry leaders in digital document solutions, helping millions worldwide streamline their workflow with powerful, easy-to-use tools. We are on a mission to simplify document management and enhance productivity.
As a team of over 110 people from 34 nationalities in our offices (Zurich, Belgrade, and Barcelona) and remote, we're proud to have made PDFs and life a little bit easier for over a billion customers across our web, mobile, and desktop applications. Our reputation for Swiss engineering standards has made us a trusted choice for industry leaders like Lufthansa, UBS, Swiss Life, and millions of people worldwide.
Your mission - should you choose to accept it
You'll be joining the Finance teameither in one of our offices (hybrid) or remote in Europe. Our goal is to ensure financial health and help the company to sustainably grow.
As Team Lead Accounting, you will own and drive all accounting operations across our international entities, ensuring the accuracy, completeness, and compliance of our financial reporting. You'll manage a small but high-performing team and work closely with the VP of Finance, Legal, and external partners. This is a hands-on role where you'll help scale our processes and systems to support our next phase of growth.
Key Responsibilities
- Lead and manage the day-to-day accounting operations across our entities in Switzerland and Serbia, including GL, AR, AP, payroll accounting, and month-end close.
- Ensure timely and accurate preparation of financial statements for the Smallpdf Group (Smallpdf AG and PDF Tools AG) on Standalone and Consolidated level in accordance with Swiss GAAP.
- Own and coordinate the financial audit process across all entities.
- Manage and mentor a small internal but distributed team and coordinate external accounting partners and auditors in multiple jurisdictions.
- Oversee and execute tax filings, VAT reporting, and inter-company transactions in collaboration with external providers.
- Drive continuous improvement in financial controls, automation, and accounting processes.
- Support the finance leadership team in strategic projects such as due diligence, acquisitions, and other corporate initiatives.
- Own and maintain accounting policies, ensuring compliance with internal controls and local regulatory requirements.
We use the latest technologies, including:
- NetSuite (ERP)
- Payhawk (expense & card management)
- Hubspot
- Paycove - billing tool
- Excel / Google Sheets
Requirements
- Minimum 5-7 years of progressive experience in accounting, with at least 1 year in a leadership role
- Strong understanding of accounting principles (IAS, Swiss GAAP and IFRS)
- Experience in an international environment, ideally in a SaaS or digital business
- Track record of managing or supporting audits and working with external accounting firms
- Excellent analytical, organizational, and communication skills
- Self-driven, solution-oriented, and comfortable operating in a fast-paced, scale-up environment
- Fluent in English (German is a plus, Serbian is crazy ;))
Our benefits
- You get to impact how over 30 million people get work done monthly.
- Push boundaries and dare to fail-that's how we learn!
- 30 vacation days-yep, you read that right- you can take them whenever you need them.
- Flexibility: we have flexible working hours
- Need a long break? We offer sabbatical leave to employees who've been with us for over two years.
- 16 weeks parental leave-100% of your salary-for all new parents.
- Don't leave your four-legged friends at home; our offices are pet-friendly.
- A well-being budget of up to 2,000 CHF every year that can be used for training and development (plus days off for courses or training) and for physical and mental well-being purposes.
- Possibility of a Phantom stock option plan (PSOP). (Conditions apply.)
- Hack days to challenge you and your team, plus build amazing things.
Smallpdf is an equal-opportunity employer. We believe our greatest strength is a talented, diverse and inclusive workforce. We strongly oppose any form of hiring or workplace discrimination against candidates or employees on any basis including race, gender, sexual orientation, age, religion, philosophy, nationality, disability or genetic information. We're committed to fostering a safe, supportive environment where everyone can work as their full selves and reach their greatest potential. That's why we encourage applications from people with diverse backgrounds and experiences to join this multicultural team.
Submitting your application allows Smallpdf to handle and store your data.
Smallpdf does not seek or accept unsolicited applications or CVs from recruitment agencies. We are not responsible for and will not pay any fees, commissions, or any other payment related to unsolicited applications or CVs except as required in a written contract between Smallpdf and the recruitment agency or party requesting payment of a fee.
