Founded in 2010, Luware is a leading SaaS provider specializing in innovative contact center and conversation recording solutions. Our Microsoft-certified solutions are designed to streamline customer interactions. We're committed to innovation and growth, fostering a culture that embraces agile methodologies and flexible work arrangements.
We're growing fast - and we're hiring!
We are seeking a highly organized, proactive, and discreet Executive Assistant to support our CEO and Executive Board (6 members), startdate is January 2026.
In this pivotal role, you will act as a trusted partner, managing complex schedules, coordinating communication, overseeing travel, and ensuring smooth execution of high-priority initiatives.
This position is based at our headquarter in Zürich-West, hybrid work is a given.
You'll operate at the center of the business, enabling effective leadership and execution at the highest level.
Your responsibilities
CEO Support
- Manage a dynamic calendar across multiple time zones (Zurich, London, New York), prioritizing meetings and resolving conflicts
- Serve as the first point of contact for internal and external communications; screen, triage, and respond where appropriate
- Coordinate complex travel arrangements, including itineraries, bookings, and visas
- Prepare meeting briefings, agendas, presentations, and support follow-ups
- Track tasks and projects, ensuring alignment with strategic priorities
- Maintain structured filing systems for easy access to information
- Handle highly confidential information with utmost professionalism
- Process expense reports and support related financial administration
- Provide ad-hoc executive support with a proactive, solution-oriented mindset
Executive Board Support
- Organize and manage all logistics for Executive Board meetings (scheduling, materials, minutes)
- Liaise with internal teams, senior leadership, and external stakeholders to support effective communication
- Assist Board members with occasional travel and document preparation
- Support project coordination and reporting across Board-level initiatives
Your skills
- 5+ years experience to C-level executives, ideally in a B2B SaaS or fast-paced environment; Board support experience is a plus
- Language skills; German/Swiss- German as a native speaker- excellent English (written and verbal) are essential- every additional European language is a strong asset
- Exceptional organization, time management, and attention to detail
- Strong communication and interpersonal skills, positive energy and a solution driven mindset
- High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital collaboration tools
- Comfortable managing confidential information with discretion and integrity
- Ability to anticipate needs, work independently, and adapt quickly to change
- Strong business acumen and understanding of SaaS operations
Our offer
- The opportunity to work closely with top-level leadership in a high-impact role
- A fast-paced, international, and collaborative work environment
- A challenging and diverse role with high autonomy
- A motivating and supportive team culture where your ideas matter
- Excellent opportunities for personal and professional growth
- Regular team events and the chance to work from another Luware office for up to a month through our exchange program
You can expect a genuinely collegial, international environment and a fresh, dynamic, open corporate culture - let the Luware spirit convince you!
Do you feel addressed and are you ready to finally unleash your full potential?
Then upload your CV spontaneously for an initial review- we are just a click away!
We are very looking forward to getting to know you!
We will only consider candidates who apply directly for this position. Applications or inquiries from recruitment agencies will not be processed.
Thank you for your understanding.
