Assistant to General Counsel & Corporate Secretary

Barry Callebaut • 🕗 Teilzeit/Vollzeit • Zürich, Kanton Zürich, Schweiz • vor 19h

About the Role

We are looking for a seasoned Assistant to provide valuable administrative support to the General Counsel & Corporate Secretary, Board members, and legal team. Additionally, this role is part of the broader Zurich Assistant Network, whose aim is to exchange best practices, deepen the knowledge of business topics, develop skills and provide mutual support to enable our senior leaders reach their business objectives.

Key Responsibilities Include

Organization of Board of Directors meetings domestically and internationally, including the preparation of the agenda, formatting of minutes, and providing board documents on Diligent Board Book
Organization of Board members' travel, including booking flights, hotels, transfers, restaurants, and city tours
Support with the annual general meeting of shareholders
Organization of the annual Chairman's Awards
Complex agenda management and travel planning
Manage invoices (set up vendors, create purchase requisitions and code invoices) and expenses (submit expense reports)
Team travel, visa applications, and holiday approvals
Creating presentations with PowerPoint
Onboarding of new team members, including new Board members
Support and assistance to the General Counsel & Corporate Secretary in all administrative matters
Being point of contact for the legal department
Support in event organization domestically and internationally (conferences and team events, activities & dinners), organize presents
Active participation in the Zurich Assistant Network meetings

About You

Ideally 5-7 years of experience as an Executive Assistant or similar role in an international environment
Experience in supporting multiple stakeholders of similar level of priority
Highly proficient in English, other languages are an advantage
Strong Computer literacy with experience of full Microsoft Suite, Success Factors, SAP, Concur, and ServiceNow preferred
Ability to organize, multi-task, and work under pressure
Passionate, quick thinker, creative and an effective problem solver
Ability to prioritize and switch between tasks to meet deadlines
Independent, efficient and service-oriented way of working with high organizational skills
Affinity with people topics
Strong stakeholder management - experience in interacting with people of various levels in the organization, people-oriented mindset
Detail-oriented and precise in execution
Employee will have to maintain a high level of confidentiality
Good solution finder, ability to work independently

At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we've experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.

If you want to learn more about Barry Callebaut, please find further information here.

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